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Internship Policies and Requirements

College Internship Policies

(from the 2019-2020 Macalester College Catalog)

Students are advised to refer to the Courses sections for Course 624 and to consult individually with faculty members regarding departmental policies governing internships, including grading. The following college policies apply to internships:

  1. Only Macalester departments may offer internships and only if they are listed in the departmental course offerings.
  2. Students are required to complete a learning contract for each separate internship experience and have it reviewed and signed before they can register for an internship.
  3. A maximum of twenty-four 600-level credits may be counted toward graduation. This includes preceptorships (601-604), independent study projects (611-614), internships (621-624), tutorials (631-634) and honors independents (641-644).
  4. Students with first year status are not permitted to undertake an internship for credit during their first year at Macalester, including January.
  5. Students may not take an internship if they have any incompletes, unless they have the permission of the instructor who assigned the incomplete.
  6. Students on academic probation may not undertake internships.
  7. Students may not register in a single term for more than six semester hours of internship credit that takes place outside of the Twin Cities area, or for more than four semester hours of credit for a single internship in the Twin Cities.
  8. Students may not earn more than four credits for an internship at a host site doing a single defined job function. Earning additional credit at the same site would require the student to move into a substantially different role that involves new work and learning challenges. Exceptions must be approved by the faculty sponsor and academic internship director.

Requirements for Earning Academic Credit

  1. Complete a learning contract prior to the beginning of the internship that stipulates hours, dates of work, learning objectives, and academic outcome measures.
  2. Satisfactorily complete the contracted hours by the end of the term, to the employer’s satisfaction (the Final Evaluation includes a question about this). You can use this time sheet for tracking your hours.
  3. Satisfactorily meet the expectations of the site for work to be done, or at least the effort directed towards that work.
  4. Regularly communicate with your faculty sponsor about the progress of the internship.
  5. Submit all contracted assignments to the faculty sponsor by the end of the term.
  6. Submit all evaluations (to be passed along to the professor).

Hours Required for Credit

The minimum number of hours worked per week at the internship site in relation to registered credits is as follows:

Fall-Spring-Summer Internships

(Must be a minimum of 10 weeks in Fall/Spring, 8 weeks in Summer)

4 credits = At least 140 hours per semester (10-12 hrs/wk)
3 credits = At least 105 hours per semester (8-9 hrs/wk)
2 credits = At least 75 hours per semester (6-7 hrs/wk)
1 credit = At least 45 hours per semester (4-5 hrs/wk) and at least 60 total hours in summer.

January Internships

(Minimum of three weeks)

2 credits = 100 hours over the January term (30-40 hrs/wk)
1 credit = 50 hours over the January term (15-20 hrs/wk)

Registration Deadlines

Fall or Spring terms – The last day to register an internship for credit is the Add/Drop deadline for that semester. A one-week extension may be granted by the academic internship director for those students who need more time to finalize arrangements for an internship “in process”.

January/Interim term – The last day of the Spring term pre-registration period (early December).

Summer term – The last day to register an internship is April 29, 2022. (Keep in mind that this means all information, including faculty sponsor and site supervisor approval, as well as a registration request Google form submission, must be received by Career Exploration by this date and time. The recommended “deadline” to submit an Experience request, which kick starts the registration process, is April 26th.)

Registration requests received after April 29 will be considered on a case-by-case basis.

Summer Internships/Tuition Waiver Program

The summer months allow more time for internships and research opportunities, many of which are not available during the school year. Tuition is charged for academic internships in the summer because there is no financial aid. However, many situations qualify for a full tuition waiver program. See the academic internship director for details.

Tuition Policy for Summer Internships: 

  • Macalester’s policy is that Academic Year 2021-2022 balances must be paid in full prior to registration for internships for Summer 2022.  Summer 2022 Tuition rate is $1884.00 per semester credit hour and will be charged and billed in mid-May with a due date of June 15th.   
  • The cost of tuition for one credit can be waived under one of the following conditions:

1. International students required by the Dept. of Homeland Security to register an internship for credit.

2. Students who are required by their host organization/company to register their paid/unpaid internship for credit as a condition of employment. We will require documentation of this requirement from the organization (e.g. a company policy description, position description, or email from supervisor stating this requirement.)

3. Students who receive Macalester funding for a summer internship or fellowship.

Registration Policies to Keep in Mind: 

  • Registration is limited to no more than eight (8) semester hours.
  • Registration is open only to Macalester students who have not yet earned their degree.
  • Registration is NOT complete until the Academic Internship Director, Student Accounts Office, and the Registrar’s Office have signed off on the internship registration


To drop or withdraw from an internship after the Add/Drop deadline has passed, students must obtain the faculty sponsor’s signature and the signature of the academic internship director. (Refer to the College Catalog section on Dropping and Withdrawing From Courses for more detailed information.)

Other Important Registrar Dates: 

  • Your internship must fall within the Summer 2022 dates (May 9th – August 30th). 
  • May 24: Deadline for dropping a Summer 2022 course (full tuition refund).
  • July 8: Deadline to withdraw from a Summer 2022 course with a grade of W (No tuition refund will be offered after May 24, 2022).


For Site Supervisors:
Mid-Term Evaluation
Final Evaluation

For Students:
Internship Reflection and Self Evaluation