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Study Away Timeline

The study away process begins well in advance of your anticipated departure date. You begin during the fall semester of the academic year before you study away, and your journey continues beyond your return to campus. We have provided two timelines for you below: the first for the advising and application process, and the second for after you have been approved to study away and as you prepare for your departure. Detailed information with links to additional resources can be found at the bottom of the page as well.

Advising and Application Timeline



  • Meet with CSA advisor in-person (required)


  • By Thanksgiving, choose program
  • Complete study away application for Macalester approval, including:
    • Basic information
    • Eligibility
    • Coursework details
    • Short answer questions
    • Additional essays, if required*
      • Required to apply for: non-approved and limited enrollment


    • Submit application by deadline in early December

    Early Spring Semester

    • SARC (Study Away Review Committee) will inform you of approval decisions
    • Center for Study Away will work with you on any next steps

    Pre-Departure Timeline

    Six Months Prior to Departure

    • Check passport
      • Must be valid for 6 months after program end date
      • If you don’t have a passport, apply for one.
    • Apply to program or university (this process varies by program)
    • Plan budget
    • Apply for scholarships

    Three Months Prior to Departure

    • Prepare for wellness
      • Get vaccinations
      • Complete medical, dental, and vision exams
      • Discuss travel plans with therapist or counselor
      • Prepare to have sufficient medication
    • Apply for a visa (if needed)
    • Make travel arrangements

    One Month Prior to Departure

    Study Away & Returning to Campus Timeline

    While you are studying away

    After you return