Holidays
Contact
Human Resources77 Macalester Street, Room 201 651-696-6280
651-696-6612 (fax)
hr@macalester.edu
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Hours
Macalester observes 10 paid holidays, 1 employee-designated floating holiday and Winter Break for eligible employees.
Eligibility
Staff employees with an FTE of 0.50 and greater are eligible for holiday pay. Temporary and casual employees are not eligible for holidays, unless they are required to work on a day designated as a holiday. Faculty are not eligible for holiday pay.
Employees must be in an active working status the day before and the day after a holiday. If a holiday occurs while an employee is on a leave of absence (i.e. parenting leave, medical leave, personal leave) they employee will be paid for the holiday, but the day will count towards their leave utilization.
Observed Holidays
| New Years Day | Juneteenth | Thanksgiving Day | Christmas Day |
| Martin Luther King Jr. Day | Independence Day | Friday after Thanksgiving | Winter Break (December 26-31)* |
| Memorial Day | Labor Day | Christmas Eve Day |
*Macalester will be closed for Winter Break on the business days that occur between December 26 – 31
Holiday Scheduling
As with other time off benefits, time associated with paid holidays is not considered time worked and does not count toward weekly overtime limits.
When a holiday lands on a weekend, Macalester will observe the holiday on an alternate date. When the actual holiday falls on a Saturday, the holiday will be observed on the preceding Friday. When the actual holiday falls on a Sunday, the holiday will be observed on the following Monday.
Visit the Holiday Schedule to confirm which dates regular holidays will be observed by the College.
Employees Required to Work on a Holiday
When employees are required by their manager to work on a holiday, the following conditions apply:
- Exempt, full-time or part-time (working at least 0.50 FTE) – Employees who are required to work may adjust their work schedule and take another equivalent amount of time off during the same pay period or the pay period immediately preceding or following the holiday, with approval from their manager.
- Non-exempt, casual or temporary – Employees who are required to work will receive 2 times their regular rate of pay for all time worked on that day. Non-exempt employees should submit both the holiday hours and regular hours worked onto their timesheet to receive the double pay.
- Collective Bargaining Unit employees should refer to their collective bargaining agreement.
When a non-exempt employee is required to work on an actual holiday that lands on a weekend, the employee is eligible to receive holiday pay at 2 times their regular rate of pay. They are also eligible to receive holiday pay at 2 times their regular rate of pay if they are required to work on the observed holiday. Non-exempt employees should submit both the holiday hours and regular hours worked onto their timesheet to receive the double pay.
Recording Observed Holiday Hours
Employees are eligible for paid holidays when a Macalester-designated holiday lands on a day when the employee is normally scheduled to work. The employee will be eligible for paid time equal to the number of hours the employee is normally scheduled to work on that day. If an observed holiday falls on a day when the employee is not regularly scheduled to work, they will not receive pay for that day, nor will they be allowed to exchange another day off in place of the holiday. Non-exempt (hourly) employees will record these hours on their timesheet in 1600grand. Non-exempt employees that clock in/out with TimeClock Plus and Exempt employees will not need to take any action.
Floating Holiday
Benefit eligible staff employees (0.50 FTE and greater) will receive 1 floating holiday each calendar year to use how they see fit. Hours associated with the floating holiday must be taken in whole day increments and should not be broken across multiple days. A whole day increment is equal to the number of hours the employee is normally scheduled to work on a day they select to use their floating holiday. This time off does not need to be considered a “Holiday”, it can be used for whatever time off reason of the employee’s choosing. Faculty are not eligible for the floating holiday.
Scheduling of a floating holiday is subject to approval by the manager. Employees who do not use their floating holiday by the end of the current calendar year will lose it. Macalester does not reimburse employees for any unused floating holidays at the end of employment. As with other time off benefits, time associated with the floating holiday is not considered time worked and does not count toward weekly overtime limits.
Recording Floating Holiday Hours
Employees record the utilization of the floating holiday on their leave report or timesheet. A warning message about using your floating holiday will pop up stating that you will be going into a negative balance. This warning message is expected and we are not able to turn it off.
The floating holiday balance on an employees dashboard in 1600grand will begin at zero each calendar year and when the floating holiday is used, it will show in your employee dashboard as a negative balance. Floating Holiday balances will then be zeroed out at the start of each calendar year to be used again for the new year.