Finding a Job on Campus

First year students who receive a student employment award are given access to online job postings and may begin applying for positions in mid-May. Students have an application deadline of June 26 and will hear back from supervisors no later than July 21. 

Due to the limited number of open positions, it may be difficult for students to be hired in their first choice of job or department. The majority of new student employees will work in departments employing the largest number of students, including Facilities Services, Cafe Mac and Athletics. Students who are lifeguard certified are strongly encouraged to apply for a Lifeguard position. 

Required Paperwork

Before starting employment, all student employees must complete the following paperwork. Please see the lists of required paperwork for domestic and international students. 

Frequently Asked Questions

How do I gain access to the Google First Year Placement Form?
I applied for jobs, but the item has not been marked as complete. When will that happen?
How will I know if I've been selected for a position?
How many jobs should I apply for?
Can I change jobs?
Do I have to work on campus?
Can I work on campus even though I don't have a student employment award?
Once I am hired, should I withdraw my other applications?
What if I'm not selected for the positions I applied for?

How do I gain access to the Google Form? 

Use your Macalester email and password to log in to Google. Any other email will not work. Your Macalester email and password was uploaded to your student portal. 

I applied for jobs, but the item has not been marked as complete. When will that happen? 

This item will be marked as complete once you have been selected for a job or once you fill out the First Year Placement Form. 

How will I know if I've been selected for a position? 

You will receive an email confirmation with the position and details when you are hired. You can also check the status of your applications via your dashboard. 

How many jobs should I apply for? 

You may apply for as many positions as you like. There are many students applying for positions, so we recommend applying for at least five positions. Keep in mind, once you apply, any supervisor may select you.

Can I change jobs? 

First year students may not change jobs until Spring semester. The first position you are selected for is your job for the year unless you decide to switch after first semester. 

Do I have to work on campus? 

No. Students are not required to work on campus. 

Can I work on campus even though I don't have a student employment award? 

Potentially. Students with a student employment award are give priority for positions. Once those students have jobs, any remaining positions can be filled by students without an award. Students without an award can apply for positions beginning in the Fall. 

Once I am hired, should I withdraw my other applications? 

Yes! It is a courtesy to other supervisors to let them know when you have been selected for another position. Applications can be withdrawn via the job dashboard. Go to the Student Life tab in 1600grand, click on Find a Job and the Dashboard. 

What if I'm not selected for the positions I applied for?

If the application deadline passes and you haven’t yet been selected, then you may fill out the First Year Placement Form. We will find a position to place you in. 

Domestic Students: Employment Checklist

Employment paperwork must be dropped off or completed at the Resource Fair on Move In Day. 

Thursday, August 31, 2017
9:00 AM - 3:00 PM
2nd Floor Atrium, Campus Center

Additional Requirements and Deadlines

  • Mandatory Student Employment Orientation, Saturday, September 2, 2017 10–10:45 AM or 1–1:45 PM. John B. Davis Lecture Hall, Campus Center. Must attend either the morning or afternoon orientation.
  • ✓ Contact your supervisor, on or before the first day of class. If you haven't heard from your supervisor, reach out to them to introduce yourself and determine a work schedule. Failing to contact your supervisor by September 7, 2017 may forfeit your student employment position.

International Students: Employment Checklist

Employment paperwork will be completed during PO4IS.

Date:  August 30, 2017
Time:  TBD
Location: ISP Office, Kagin

Before starting your employment, all student employees must complete and sign an I-9 Form and provide original documents to establish identity and employment eligibility. 

  • Form I-9 must be completed and signed at the drop-in session. In order to complete this form, students must bring appropriate identification as listed on the Lists of Acceptable Documents to establish identity and employment eligibility.
  • Form I-20, Certificate of Eligibility for Nonimmigrant Student Status, bring to drop-in session.
  • I-94 Arrival/Departure Record Bring a printed copy of your I-94 to the drop-in session.
  • ✓ Register for a GLACIER account. GLACIER is a nonresident alien tax compliance system. Registration must begin before your first payment as a Macalester student employee. All international students will receive an email from GLACIER with instructions on how to register for an account. Follow the instructions and bring the required forms and document copies to the drop-in session. 
  • Confidentiality Agreement & Healthcare Options Acknowledgement Sign once you have reviewed the New Health Insurance Marketplace Coverage Options and Your Health Coverage You do not need to fill in any fields on this document.
  • Direct Deposit Complete and sign. You will have the opportunity to enroll in a US bank account prior to this session.
  • ✓ Student Employment Check Authorization Form (optional) Complete this form if you wish to have your earnings applied to your student billing account, instead of receiving your pay directly.  

Additional Requirements and Deadlines

  • ✓ Mandatory Student Employment Orientation, Saturday, September 2, 2017 10–10:45 AM or 1–1:45 PM. John B. Davis Lecture Hall, Campus Center. Must attend either the morning or afternoon orientation to learn about timecards, employer expectations and more.
  • ✓ Contact your supervisor, on or before the first day of class. If you haven't heard from your supervisor, reach out to them to introduce yourself and determine a work schedule. Failing to contact your supervisor by September 7, 2017 may forfeit your student employment position.
  • Apply for a U.S. Social Security Number (SSN). Macalester's International Student Programs will provide you with assistance in applying for an SSN. Your SSN must be on file with Employment Services no later than six weeks after the start of your employment at Macalester.
  • Record your SSN with GLACIER. Go to www.online-tax.net and log in. Enter your SSN in the appropriate field, print and sign the resulting documents, and bring these documents to Employment Services, 201 77 Mac.