Reminders

• Please contact vendors to arrange for goods to be delivered and projects to be completed by 5/31/24. This is required for expenses to be charged to the FY 23-24 budget. If necessary, please ask vendors to expedite invoices.
• Clearly mark vendor invoices and other payment requests to be charged to FY 24-25. This includes goods received, services rendered, and travel taking place after 5/31/24.
• Indicate the dates of all activities in the “Description” fields of your Pcard entries. If a charge falls in a different fiscal year than the activity, notify the Pcard administrator. We monitor activity and move charges to the correct fiscal year. Notifications of changes are not sent due to the large volume of transactions, so please monitor your budget using the Finance Reports via Argos. Keep in mind that there is a delay before pcard transactions appear in Argos.

Due Dates

Friday, May 31, 2024

• Deliver all department deposits for FY 23-24 to Student Accounts by 11:00 am.**
• Deliver all web department deposits for FY 23-24 to Student Accounts by 11:00 am.**
• Submit all petty cash reimbursement requests for FY 23-24 to Student Accounts by 11:00 am.**
• Report any disposals of equipment during FY 23-24.

**Student Accounts will close for year-end processing at 11:00 am on 5/31/24. After 11:00 am, documents may be left in the lockbox and will be processed as FY 24-25 transactions.

Monday, June 3, 2024

• Submit all charitable contributions (including envelopes) to Advancement.

Friday, June 7, 2024

• Submit all approved vendor invoices for FY 23-24 expenses with supporting documentation to Accounts Payable by 4:30 pm.***
• Submit all check requests for FY 23-24 by 4:30 pm.
• Submit all travel expense reports for FY 23-24 (including receipts and any unused funds) by 4:30 pm.
• Submit all journal entries for FY 23-24 activity (including grants) by 4:30 pm.

***If Accounts Payable is closed, documents may be left in the lockbox.

Friday, June 14, 2024

• Identify postpaid pcard transactions that posted to your pcard account in June, but were for services/products the college received in May (or earlier). Include “received by 5/31 – FY 23/24” in the description field for these transactions.

Contacts