Macalester
Employment Info for Student and Employer
See the resource below for information on how to talk to your potential employer about hiring international students.
What Employers Should Know about Hiring International Students
OPTIONAL PRACTICAL TRAINING (OPT)
This authorization allows a F-1 student to work in a job related to the student’s major. OPT employment may be done while school is in session or during vacations for monetary compensation or academic credit during your practical training; however, Mac international students tend to utilize OPT for after graduation. Any pre-completion OPT (before graduation) will reduce post-completion time available. Applications may be submitted 90 days before employment begins. Find helpful timelines for OPT and other off-campus employment options on the CDC’s Applications Timelines page. Processing and approval of the Employment Authorization Document (EAD) for OPT may take 3-5 months or more.
If you complete a new degree at a higher level in the U.S., you are eligible for another 12 months of OPT. For example, if you complete a Bachelor’s degree, receive OPT, then you complete a Master’s degree, you are eligible for 12 more months of OPT.
Application Process
Complete and prepare OPT application in this order (make copies for your file) before your appointment with Aaron, Kara, or Luyen.
- Complete Mac’s OPT Application Supplement
- Two passport-style photos taken within 30 days at FedEx, Walgreens, CVS, etc.
- Write lightly in pencil or felt pen your name and I-94 number) on back of photos (or card envelope if available).
- Check or money order for $410 made out to the Department of Homeland Security.
- See the following for more information on how to write a check and what a money order is.
- Payment with a valid credit card is possible with Form G-1450 Authorization for Credit Card Transactions.
- Completed Form G-1145 E-Notification of Application/Petition Acceptance
- Optional but recommended, and you will receive a text message or email when USCIS receives your application.
- Completed Form I-765 Application for Employment Authorization
- For Line 1.a., check “Initial permission to accept employment.”
- For Lines 5.a.- 7.d., If you authorize ISP to open your mail, make sure to put “c/o ISP, 1600 Grand Ave, St Paul, MN 55105” as your mailing address on the Form I-765 and put your actual address as your physical address.
- For Line 27 Eligibility Category, enter code (c) (3) (B) for post-completion or graduation OPT; (c) (3) (C) is for STEM OPT extension, and (c) (3) (A) is for pre-completion.
- Submit all pages even if they are blank.
- Copy of passport photo page (valid passport at least 6 months into future)
- Copy of F-1 visa page
- Copy of recent Form I-94
- ISP will print CPT history if applicable
- ISP will print new I-20 for you to submit with your Form I-765
- Don’t forget to sign your new I-20.
- Complete OPT application must be received by USCIS within 30 days of new I-20 issuance, failure to do so will result in application’s rejection.
- Check the status of your OPT application after you receive a receipt letter (Form I-797 Receipt Notice) and number from USCIS.
- Any updated messages may not be detailed. Upon approval date EAD (or OPT card) may take 10-14 days to arrive.
- EAD will show dates of your employment authorization: Valid From (start date); Card Expires (end date)
- If you receive a Request for Evidence (RFE), contact ISP immediately with the notice.
- Time to complete authorization process: 90-150 days.
| For US Postal Service (USPS) deliveries:
USCIS |
For express mail and courier (e.g. FedEx, UPS, DHL) deliveries:
USCIS |
If you do not live in Minnesota, then check the USCIS I-765 Direct Filing Addresses page for information about the mailing address that applies to you.
Reporting Requirements While on OPT
NOTE: Failure to report may result in termination of F-1 status.
1. Submit copy of your OPT Receipt Notice (Form I-797) and new EAD to ISP.
2. SEVIS regulations requires that you report the following within 10 days of their change via Student Exchange Visitor Program (SEVP) Portal or through ISP SEVIS Update Form:
- U.S. home and mailing address
- U.S. and foreign telephone numbers
- Employer name and address
- Supervisor name and contact information
- If you depart the U.S. (ending your STEM OPT), change your legal name, or your employment changes or ends, please report that directly to ISP SEVIS Update Form.
3. Reporting other information
- Notify ISP if you decide to permanently depart the US during your OPT.
- Notify ISP if you change your visa status during your OPT.
- Work 21 hours per week in one or more jobs related to your major to stop your 90-day unemployment clock.
Frequently Asked Questions
Q: What status am I in while on OPT?
A: OPT is benefit and continuation of your F-1 status.
Q: Do I need a job to apply for OPT?
A: No.
Q: When should I file for post-graduation Optional Practical Training work option?
A: ISP’s recommendation is that you apply for OPT 90 days before your program end date (which may not be same as graduation date), which can be seen on Page 1 of your I-20. If you file by this time, you will hopefully receive work authorization card around the time you graduate.
Q: When must I file by?
A: If you don’t file within 60 days from program completion date (see your I-20 and be aware it may be different from graduation date), you must depart the U.S. unless you are beginning U.S. graduate school program in the subsequent term. Your F-1 visa status with Macalester ends upon graduation. Check OPT Petition Status here
Q: How long does OPT allow me to work?
A: It allows you to work up to 12 months full-time paid or unpaid. Your OPT must be completed within 14 months of your graduation date.
Q: I have been offered a job after graduation and my employer has agreed to sponsor my H1-B Visa. Do I still need to file for OPT?
A: H1-B visas are not issued until October. Unless your job begins later than October, you need to file for OPT in order to begin working before October. Under the current system you cannot file for an H1-B.
Q: Can I leave and return while my OPT is pending? What about after it’s approved? Or while I’m working on OPT?
A: Ask Aaron, Kara, and Luyen about your specific situation. There are a lot of answers depending on if you have a valid visa, a job, job offer, length of stay, graduate school plans, etc. Some general information on re-entry into the U.S. while on OPT can be found at U.S. Immigration and Customs Enforcement (ICE) travel page.
Q: Is there a limit on how long I can be unemployed?
A: 90 days of unemployment from approved OPT start date, and must leave the U.S. if exceed 90 days. During your employment period, you must work or volunteer in your major for at least 21 hours a week to qualify as full-time employment (this is different than perhaps 40 hours normally considered by employers). However, if your employment is terminated or interrupted in some way and no more than 10 days passes in between starting a new job, no time will be deducted from the 90-day clock.
Q: I have applied to enter U.S. graduate school in the fall. Should I apply?
A: We highly recommend you obtain OPT authorization as a back-up plan. Even if you are going to U.S. grad school in the fall, you can still work during the summer with OPT. OPT employment will end on the date your SEVIS record is transferred to your new school.
Q: What if I have a change of address during my employment?
A: You must report EVERY change of name or address (personal and employment) within 10 days of the change to ISP. Also report changes in your employer or employment status. You can report most changes via via Student Exchange Visitor Program (SEVP) Portal or through ISP SEVIS Update Form:
Q: Should I apply for OPT before I renewing my passport?
A: If your passport is about to expire, you should apply for OPT before renewing your passport.
Q: After OPT I found a job, or I have changed employers? Do I need a new I-20?
A: Contact ISP. Everytime new job requires a new I-20 (which is needed as part of your I-9 Employment Verification as well) to reflect your employment information as well as show your OPT approved status. ISP will send you a new I-20 or you may pick up from the office.
Q: Can I study while on OPT?
A: Studying while on OPT is generally prohibited. Enrolling full-time, taking classes at a higher educational level, or taking courses at another institution will terminate your employment authorization, even if the dates on your EAD are still valid. In limited circumstances, you may enroll part-time in courses at or below your most recent program level. ISP recommends caution about beginning any kind of professional formal training outside of the work place. You must notify ISP of any enrollment at least 2 weeks before classes begin. We will consider whether or not this enrollment will not result in the termination of your OPT and update this on your SEVIS record. You may also need to consult an experienced immigration attorney.
Clocks, Times, Dates
| 90 days before program completion date |
Recommended date to apply for OPT in order to receive your Employment Authorization Document (EAD) before program completing date (which may be different from graduation date). If graduating in mid-May apply by mid-February; if graduating mid-December apply by mid-September. Applicaitons received earlier than 90 days by USCIS will be rejected. |
| 30 days | USCIS must receive OPT application within 30 days if I-20 issuance; failure to do so means rejection of OPT application. |
| 3-5 months or more | To process applications and complete the authorization process. |
| 60 days | 60 days after program completion date is the latest date you can apply for OPT. You should plan to leave the U.S. if you have not applied within the 60-day grace period. |
| 12 months | Amount of time you could work full-time on OPT. |
| 14 months | OPT must be completed within 14 months of program completion date. |
| 21 hours | Minimum you must work or volunteer per week in your major to be considered full-time employment by USCIS (different from employer definition). |
| 90 days | Cumulative number of days you may be unemployed until you have to leave the country. |
| 10 days | Must report within 10 days any changes to your required information to SEVP Portal or ISP SEVIS Update Form. If your employment is terminated or interrupted in some way and no more than 10 days passes in between starting a new job, no time will be deducted from the 90-day clock. Must report any change to ISP. |
STEM OPT EXTENSION
If you were a STEM major at Macalester, you may be eligible for a 24 month extension of your OPT.
For an overview of STEM OPT extension rules and regulations from the Homeland Security, review their “STEM OPT Information Hub”
Eligibility requirements:
- Currently authorized for post-completion OPT and working for a US employer in a job directly related to your major (not minor or concentration).
- Has a job-offer or is employed by an employer registered with the E-Verify federal employment verification system.
- Bachelor’s degree in a field on the Department of Homeland Security (DHS) STEM Designated Degree Program list.
- Note that DHS major titles differ slightly from official Macalester titles. Use DHS titles in your application. A list is provided in a drop down menu below.
Application Process
NOTES:
- STEM OPT application must be received by USCIS before current EAD expires, but cannot apply earlier than 90 days prior to the current EAD end date.
- Submit STEM OPT application within 30 days of new I-20 issuance, failure to do so will result in rejection of STEM OPT.
- Once STEM OPT application is received by USCIS, you are given 180 days where you can work before your new EAD arrives. If your employer has applied for H-1B authorization, this means that you can wait until a few weeks before your current OPT expires.
- Unemployment during OPT is limited to 150 days (including any days used while under regular OPT).
- Strongly advised not to travel outside of the U.S. while your STEM OPT is being adjudicated, and you should consult with ISP about any travel plans. If your OPT STEM Extension has been approved and you are employed, you can find some general information about re-entry into U.S. by visiting the U.S. Immigration and Customs Enforcement (ICE) travel page.
Prepare OPT STEM application in this order (make copies of documents for your file) and send to ISP via snail mail or email:
1. Complete Mac’s OPT Application Supplement
2. Two passport-style photos taken within 30 days at FedEx, Walgreens, CVS, etc.
- Write lightly in pencil or felt pen your name and I-94 number) on back of photos (or card envelope if available).
3. Check or money order for $410 made out to the Department of Homeland Security.
- See the following for more information on how to write a check and what a money order is.
- Payment with a valid credit card is possible with Form G-1450 Authorization for Credit Card Transactions.
4. Completed Form G-1145 E-Notification of Application/Petition Acceptance
- Optional but recommended
5. Completed Form I-765 Application for Employment Authorization
- Line 1.c., check “Renewal of my permission to accept employment.”
- Line 5.a. – 5.3., if you authorize ISP to open your mail, make sure to put “c/o ISP, 1600 Grand Ave, St Paul, MN 55105” as your mailing address on the Form I-765 and put your actual address as your physical address in Line 7.a. – 7.d.
- Line 8, Alien Registration Number (A-Number) is same number as the USCIS # on your EAD.
- Line 13.a. – 13.b., Check “Yes” if you have been issued a Social Security card and enter your Social Security Number.
- Line 27 Eligibility Category, enter code (c) (3) (C) for STEM OPT extension.
- Line 28.a. Degree, enter Major (and) CIP Code, e.g., Econometrics 45.0603 or Math 27.0101.
6. Copy of passport photo page (valid passport at least 6 months into future)
7. Copy of F-1 visa page
8. Copy of recent Form I-94
9. Copy of Mac transcript with STEM major listed
10. Copy of valid OPT EAD from OPT (front and back)
11. Completed I-983 Training Plan (NOT MAILED with application but will be uploaded to SEVIS.)
- Page 1 – SEVIS ID # is found on top of your I-20, page 1 or 2. Based on Prior Degree? – check “No” since since your Mac degree is your most recent degree.
- Page 5 – Leave blank.
12. Employer support letter on company letterhead that outlines job duties, pay, location, hours of work per week, E-Verify number.
13. ISP will print and mail new I-20 to submit with your I-765 form.
- Don’t forget to sign your new I-20 and send copy with your STEM OPT application.
- Send ISP pre-paid label to send your new I-20, or use eShipGlobal Instructions. With eShipGlobal if you select something other than FedEx, it may take additional 1-2 days for staff to bring it to their shipping site.
- Complete OPT application must be received by USCIS within 30 days of new I-20 issuance, failure to do so will result in application’s rejection.
- Check the status of your OPT application after you receive a receipt letter and number from USCIS.
If you live in Minnesota, send materials to the USCIS Phoenix lockbox at the following address for deliveries:
| For US Postal Service (USPS) deliveries:
USCIS |
For express mail and courier (e.g. FedEx, UPS, DHL) deliveries:
USCIS |
If you do not live in Minnesota, check the USCIS I-765 Direct Filing Addresses page for information about the mailing address that applies to you.
DHS Designated STEM majors
- Biology (CIP: 260101)
- Chemistry (CIP: 400501)
- Computer Science (CIP: 110101)
- Econometrics and Quantitative Economics (CIP: 450603 formerly Economics)
- Environmental Studies (CIP: 030103)
- Geology (CIP: 400601)
- Mathematics (CIP: 270101)
- Neuroscience (CIP: 261501)
- Physics (CIP: 400801)
- Research and Experimental Psychology, Other (CIP: 422799 formerly Psychology)
When to apply
- Apply up to 90 days (3 months) before your current EAD expires.
- The extension application must be received by USCIS before your current OPT expires.
Wait for USCIS to mail you the EAD
It takes approximately 2 to 4 months for USCIS to process your request and mail your EAD to the address on Form I-765. Several weeks after you apply, you should receive a receipt notice (Form I-797) in the mail from USCIS. Students who file a timely application can continue employment while the extension application is pending, until a final decision on the I-765 or for 180 days, whichever comes first. The EAD will reflect the dates of your employment authorization. The authorization period begins the day after the expiration of your initial post-completion OPT employment authorization and ends 24 months later, regardless of the date the extension is approved.
Check the status of your OPT application after you receive a receipt letter and number from USCIS.
Reporting requirements while on OPT STEM
NOTE: Failure to report may result in termination of F-1 status.
1. Upon receiving your STEM OPT receipt letter and new EAD, email copy of both to ISP.
2. SEVIS regulations requires that you report the following within 10 days of their change via Student Exchange Visitor Program (SEVP) Portal or through ISP SEVIS Update Form:
- U.S. home and mailing address
- U.S. and foreign telephone numbers
- Employer name and address
- Supervisor name and contact information
- If you depart the U.S. (ending your STEM OPT), change your legal name, or your employment changes or ends, please report that directly to ISP SEVIS Update Form.
3. Report (or confirmation) required at 6, 12, 18, and 24 months through ISP or submission of updated Form I-983 Training Plan (if anything changes in Section 3, 4, or 5 submit new Form I-983 to ISP):
- Every 6 months (no earlier than 15 days before and no later than 30 days after) confirm with ISP your U.S. home address and employer’s name and address if it is still the same or has changed.
- At 12-months of STEM OPT, you must submit an updated Form I-983 (page 5) that includes a completed Evaluation on Student Progress.
- At 24-months of STEM OPT (or completion of STEM employment if it ends earlier), you must submit an updated Form I-983 (page 5) that includes a completed Final Evaluation. If an opportunity ends early the student must submit the final evaluation within 10 days following the conclusion of the STEM employment.
- Notify ISP if you decide to permanently depart the US during your OPT or OPT STEM.
- Notify ISP if you change your visa status during your OPT or OPT STEM.
WORK VISA: H-1B
H-1B is a temporary worker visa designated for individuals coming temporarily to the United States to work in a specialty occupation. Only 65,000 H-1B visas are authorized per year. Applicants are selected through a lottery if there are too many applicants.
Macalester College is not responsible for helping students attain a H-1B visa. Students must contact their employer to apply for the visa. More information about the H-1B Visa can be found on the U.S. Citizen and Immigration Services website.
The H-1B visa is usually used after OPT ends in order to extend the stay in the U.S. H-1B visas are not issued until October. Therefore, even if the employer has agreed to sponsor the visa, students are required to file for OPT in order to begin working before October.
Applying for an H-1B Visa
Employers must apply for the visa on behalf of the employee. The employee must have graduated before an employer can sponsor a petition. Students (employees) cannot apply for the H-1B visa on their own.
A petition for an H-1B visa can be submitted on April 1st in order for it to have effect starting on October 1st. Documents must be prepared before April 1, typically with a lawyer. The company is required to pay the fees incurred through the application process, including fees charged by the lawyers. The application process approximately costs $5,000.
Visa Requirements
- You must have an employer-employee relationship with the petitioning U.S. employer.
- Your job must qualify as a specialty occupation.
- Your job must be in a specialty occupation related to your field of study.
- You must be paid at least the actual or prevailing wage for your occupation, whichever is higher.
- An H-1B visa number must be available at the time of filing the petition, unless the petition is exempt from numerical limits.