Employment post-Macalester

Employment Info for Student and Employer

See the resource below for information on how to talk to your potential employer about hiring international students.

What Employers Should Know about Hiring International Students

OPTIONAL PRACTICAL TRAINING (OPT)

This authorization allows a F-1 student to work in a job related to the student’s major. OPT employment may be done while school is in session or during vacations for monetary compensation or academic credit during your practical training; however, Mac international students tend to utilize OPT for after graduation. Any pre-completion OPT (before graduation) will reduce post-completion time available. Processing and approval of the Employment Authorization Document (EAD) for OPT may take 3-5 months or more. If you plan to work the summer after graduation and before starting U.S. graduate school in the fall, you must apply for OPT employment authorization for any paid or unpaid position.

If you complete a new degree at a higher level in the U.S., you are eligible for another 12 months of OPT. For example, if you complete a Bachelor’s degree, receive OPT, then you complete a Master’s degree, you are eligible for 12 more months of OPT.

Application Process

Applications may be submitted no more than 90 days before program completion and within 60 days of program completion while you are in the U.S.

Complete your OPT application in this order (and make copies for yourself) before your appointment with ISP staff.  During the COVID-19 pandemic, send a PDF copy of your application to whomever you have an appointment with–Aaron, Kara, or Luyen.

1. Complete Mac’s OPT Application Supplement
2. Two passport-style photos taken within 30 days at Walgreens, CVS, etc. (FedEx not recommended)
   • Write lightly in pencil or felt pen your name and I-94 number) on back of photos (or card envelope if available).
3. Check or money order for $410 made out to the Department of Homeland Security.
   • See the following for more information on how to write a check and what a money order is. Purchase money order from bank, post office or other businesses.
   • Payment with a valid credit card is possible with Form G-1450 Authorization for Credit Card Transactions.
4. Completed Form G-1145 E-Notification of Application/Petition Acceptance
   • Optional but recommended, and you will receive a text message or email when USCIS receives your application. Expect 6-week or longer delays in notification due to COVID-19.
5. Completed Form I-765 Application for Employment Authorization
   • If you can’t type your answer in form, then write it out.
   • For Line 1.a., check “Initial permission to accept employment.”
   • For Lines 5.a.- 7.d., Use a mailing address that will be valid beyond graduation or at least 3-5 months after OPT application submission. During the COVID-19 pandemic, ISP staff is working from home and will not be able to check campus mail.
   • For Line 7.a. Applicant’s Signature – DO NOT SIGN electronically. Use a pen and sign it by hand only after printing out Form I-765.
   • For Line 27 Eligibility Category, enter code (c) (3) (B) for post-completion or graduation OPT; (c) (3) (C) is for STEM OPT extension, and (c) (3) (A) is for pre-completion.
   • Submit all pages even if they are blank.
6. Copy of passport photo page (valid passport at least 6 months into future)
7. Copy of F-1 visa page
8. Copy of recent Form I-94 (not travel history)
9. ISP will print CPT history if applicable
10. Make an appointment with Aaron, Kara, or Luyen to review your PDF application material.
11. ISP will print new I-20 for you to submit with your application
    • Don’t forget to sign your new I-20.
    • Complete OPT application must be received by USCIS within 30 days of new I-20 issuance, failure to do so will result in application’s rejection.
    • Check the status of your OPT application after you receive a receipt letter (Form I-797 Receipt Notice) and number from USCIS.
      • Any updated messages may not be detailed. Upon approval date EAD (or OPT card) may take 10-14 days to arrive.
      • EAD will show dates of your employment authorization: Valid From (start date); Card Expires (end date)
    • If you receive a Request for Evidence (RFE), contact ISP immediately with the notice.
    • Time to complete authorization process: 90-150 days.
12. Send materials to the USCIS Chicago lockbox depending on mailing method:

STEM OPT EXTENSION

If you were a STEM major at Macalester, you may be eligible for a 24 month extension of your OPT.

For an overview of STEM OPT extension rules and regulations from the Homeland Security, review their “STEM OPT Information Hub”

Eligibility requirements:

• Currently authorized for post-completion OPT and working for a US employer in a job directly related to your major (not minor or concentration).
• Has a job-offer or is employed by an employer registered with the E-Verify federal employment verification system.
  • STEM OPT employment cannot be unpaid/volunteer must be compensated.
• Bachelor’s degree in a field on the Department of Homeland Security (DHS) STEM Designated Degree Program list.
  • Note that DHS major titles differ slightly from official Macalester titles. Use DHS titles in your application. A list is provided in a drop down menu below.

Application Process

NOTES:

1. STEM OPT application must be received by USCIS before current EAD expires, but cannot apply earlier than 90 days prior to the current EAD end date.
2. Submit STEM OPT application within 30 days of new I-20 issuance, failure to do so will result in rejection of STEM OPT.
3. Once STEM OPT application is received by USCIS, you are given 180 days where you can work before your new EAD arrives. If your employer has applied for H-1B authorization, this means that you can wait until a few weeks before your current OPT expires.
4. Unemployment during OPT is limited to 150 days (including any days used while under regular OPT).
5. Strongly advised not to travel outside of the U.S. while your STEM OPT is being adjudicated, and you should consult with ISP about any travel plans. If your OPT STEM Extension has been approved and you are employed, you can find some general information about re-entry into U.S. by visiting the U.S. Immigration and Customs Enforcement (ICE) travel page.

ISP needs to review your material before we can issue an I-20. Prepare OPT STEM application in this order (make copies of documents for your file) and send what documents you can to ISP via email. If your STEM employer or their immigration attorney will prepare or review your application as well, send us everything after their initial review.

1. Complete Mac’s OPT Application Supplement

2. Two passport-style photos taken within 30 days at FedEx, Walgreens, CVS, photography studio, etc.

• Write lightly in pencil or felt pen your name and I-94 number) on back of photos (or card envelope if available).
• Do not need to submit to ISP for review.

3. Check or money order for $410 made out to the Department of Homeland Security

• See the following for more information on how to write a check and what a money order is.
• Payment with a valid credit card is possible with Form G-1450 Authorization for Credit Card Transactions – if DHS is not able to charge your card, your application will automatically be rejected without notifying you.
• Do not need to submit to ISP for review but MUST submit payment with application packet to USCIS/DHS – failure to do so mean automatic rejection of your STEM OPT application.

4. Completed Form G-1145 E-Notification of Application/Petition Acceptance

• Optional but recommended. Expect 6-week or longer delays in notification due to COVID-19.

5. Completed Form I-765 Application for Employment Authorization

• Please read the USCIS I-765 instructions, as notes below are not exhaustive.
• Line 1.a., check “Initial permission to accept employment.”
• Line 5.a. – 5.3., Make sure to put your mailing address on the Form I-765 and put your actual address as your physical address in Line 7.a. – 7.d. DO NOT USE ISP mailing address.
• Line 8, Alien Registration Number (A-Number) is same number as the USCIS # on your EAD.
• Line 13.a. – 13.b., Check “Yes” if you have been issued a Social Security card and enter your Social Security Number.
• Line 21.c. – If you have another passport or travel document; DO NOT enter your F-1 visa number.
• Line 23 – Port you entered the U.S. – check your passport.
• Line 27 Eligibility Category, enter code (c) (3) (C) for STEM OPT extension.
• Line 28.a. Degree, enter Major and CIP Code, e.g., Econometrics 45.0603 or Math 27.0101.
• Print ALL 7 pages for I-765, and makes sure you sign on page 4 in black ink.

6. Copy of passport photo page (valid passport at least 6 months into future)

7. Copy of F-1 visa page

8. Copy of recent Form I-94

9. Copy of Mac transcript

10. Copy of valid OPT EAD from OPT (front and back)

11. Completed I-983 Training Plan (NOT MAILED with application but will be uploaded to SEVIS by ISP)

• Employer must agree to a training plan that describes how the employment will further your skills in your STEM major.
• Page 1 – SEVIS ID # is found on top of your I-20, page 1 or 2. Based on Prior Degree? – check “No” since since your Mac degree is your most recent degree. STEM OPT Requested Period should start day after your regular OPT ends and last no later than 2 years later.
• Page 2 & 3 – Employer or address must be physical street address – no PO Box accepted.
• Page 5 – Leave blank for now – you only complete this at the mid-term and final review.
• COVID-19 Related Note: USCIS is only allowing “electronically reproduced original signatures”–NOT e-signatures. That means your employer must sign with “wet” signature or ink, and may send scanned I-983 to student (or vice versa) for their wet signature before submitting I-983 to ISP.

12. Employer support letter on company letterhead that states employer name (as shown in E-Verify) and E-Verify number (is 4-7 numerical characters and is not the same as EIN), your legal name, position title (with department/lab as applicable), dates of employment, job duties as it relates to your STEM major, pay, location, and hours of work per week.

13. ISP will send you new I-20 to submit with your I-765 form.

• During the COVID-19 pandemic ISP is authorized to sign I-20 electronically and send as PDF to you.
• You must print and sign by ink your new I-20 and send paper copy with your STEM OPT application.
• Alternative – send ISP pre-paid label to send your new I-20, or use eShipGlobal Instructions. With eShipGlobal if you select something other than FedEx, it may take additional 1-2 days for staff to bring it to their shipping site.
• Complete OPT application must be received by USCIS within 30 days of new I-20 issuance, failure to do so will result in application’s rejection.
• Check the status of your OPT application after you receive a receipt letter and number from USCIS.

14. Send materials to the USCIS Chicago lockbox depending on mailing method:

WORK VISA: H-1B

H-1B is a temporary worker visa designated for individuals coming temporarily to the United States to work in a specialty occupation. Only 65,000 cap subject H-1B visas are authorized per year; additional 20,000 available for those with graduate degrees. Applicants are selected through a lottery if there are too many applicants. Learn about companies that have sponsored H-1B applications.

Macalester College is not responsible for helping students attain a H-1B visa. Students must contact their employer to apply for H-1B. More information about the H-1B Visa can be found on the U.S. Citizen and Immigration Services website.

The H-1B visa is usually used after OPT ends in order to extend the stay in the U.S. H-1B visas are not issued until October or later. Therefore, even if the employer has agreed to sponsor the visa, students are required to file for OPT or STEM extension in order to begin or continue working before H-1B approval.

Applying for an H-1B Visa

Employers must apply for the visa on behalf of the employee. The employee must have graduated before an employer can sponsor a petition. Students (employees) cannot apply for the H-1B visa on their own.

A petition for an H-1B visa can be submitted on April 1st in order for it to have effect starting on October 1st. Documents must be prepared before April 1, typically with a lawyer. The company is required to pay the fees incurred through the application process, including fees charged by the lawyers. The application process approximately costs $5,000.

Visa Requirements

1. You must have an employer-employee relationship with the petitioning U.S. employer.
2. Your job must qualify as a specialty occupation.
3. Your job must be in a specialty occupation related to your field of study.
4. You must be paid at least the actual or prevailing wage for your occupation, whichever is higher.
5. An H-1B visa number must be available at the time of filing the petition, unless the petition is exempt from numerical limits.