We’re here to help you with anything and everything student organization-related! From chartering a new organization to performing audits to transitioning to new leadership after a long summer away from Macalester, we know the ropes. Whether it’s finding an org that meets your interests, learning how to charter a new org, or reserve space and plan events and other activities as a group, we’re looking forward to working with you soon!

2018-19 Members:

Sahra Abdirahman ’21 (Chair)
Rosie Chittick ’20
Linden Kronberg ’22
Camden Moser ’20
Marco Hernandez ’19
Lily Alexandroff ’21
Advisor: Liza Pierre (Coordinator of Student Organizations and Leadership)
Want to start a new organization on campus? Come talk to us!

 

OrgSync

Meeting Time/Location: Tuesday 11:30-1pm,  CC204

SOC Chair Office Hours: MW: 11am-12pm, T: 11:30am-2:30pm

Contact Us:

Information on chartering a new org can be found here.


Student Organizations Committee Bylaws:

 

Section 2. The Student Organizations Committee (SOC).

  1. The duties of the SOC shall include:
    1. Chartering Student Organizations
      1. Chartered student organizations will be granted privileges as defined by the Student Organizations Committee and publicly available on the website and in the Student Organization Handbook available here
      2. When a new student organization is chartered, it will be designated as either a budgeting or non-budgeting student organization.
        1. A budgeting student organization is defined as a student run institution that has at least one of the following:
          1. Planned specific events that necessitate future budgeting.
          2. Consistent capital needs.
          3. Will require funds to pay instructors or speakers (i.e. honoraria).
        2. A non budgeting student organization is defined as a student run institution that does not meet the requirements for being a budgeting student organization, but has access to flexi fund.
      3. Shall charter student organizations using the procedure laid out by the Student Organizations Committee and publicly available on the website.
    2. Registering Interest Groups
      1. Registered interest groups will be granted privileges as defined by the Student Organizations Committee and publicly available on the website and in the Student Organization Handbook.  
      2. Unlike chartered student organizations, interest groups will not have any access to sources of funding.
      3. Unlike chartered student organizations, interest groups will not be able to fundraise.
      4. New interest groups will be registered using the procedure laid out by the Student Organizations Committee and publicly available on the website.
    3. Auditing
      1. Each year, several student organizations will be audited for the following information:
        1. A list of current leadership.
        2. Inventory of capital purchases.
        3. Recent and upcoming events and activities.
        4. Assignment of each student organization status as: active, probational, or inactive/frozen status.
        5. Leadership and transition processes
        6. Audit based on expectations laid out by SOLO as well as an updated charter that matches the current missions and activities of the organization.
      2. Interest groups will not be audited.
      3. Guidelines for Auditing
        1. Student organizations will be audited once every three years, with newly-chartered organizations being audited at the end of the academic year following the year of their creation; at the end of their one-year trial period.
        2. The Chair will announce to student organizations the deadlines of the evaluation process at least two weeks in advance.
        3. Evaluation criteria will be shared with student organization leaders or officers.
        4. The Student Organization Committee will evaluate each student organization’s performance based on the following criteria:
          1. Impact on Macalester college community.
          2. Past performance.
          3. Leadership.
          4. Consistency with past year’s projected programming.
          5. Any other criteria that the SOC shall submit to the LB for approval.
        5. The results of the audits shall be presented in the form of a report to the LB.
        6. The SOC will meet with the FAC to discuss each organization’s status and the performance report, which will be used by the FAC in the budgeting process.
      4. Student Organizations that fail an audit will be “frozen.” This means that they will face consequences such as restricted  access to their budget, additional allocations, Flexi Fund, and also programming and reservation privileges . The student organization will have access to its above privileges only after completing the audit process with the SOC Chair.
      5. The SOC may audit organizations at any time.
        1. To conduct an audit, the SOC must fulfill two stipulations. First, a majority vote of the SOC must be achieved. Second, the SOC must ensure the organization under consideration for an audit meets one (or more) of the following criteria:
          1. The organization experienced, or is experiencing, either intra-organization or inter-organization conflict that inhibits the proper functioning of a/an organization(s).
            1. In regards to individuals (intra-organization conflict), conflict is defined as: when a member, or members, of the organization experienced, or are experiencing, harassment, bullying, or are otherwise made to feel uncomfortable.
            2. In regards to multiple organizations (inter-organization conflict), conflict is defined as either: (1) when the organization or its members, through actions conducted in relation to their organization, fulfill the definition of intra-organization conflict supplied above, or (2) the organization or its members, through actions conducted in relation to their organization, infringe on another organization’s ability to fulfill its purpose.
          2. The organization misuses space, capital, or their funding.
          3. In conducting the audit, the SOC must notify the organization to be audited of their need to appear before a member of the SOC within fourteen (14) days.
        2. The SOC must provide the organization with the following courtesies:
          1. The SOC must inform the organization as to the above criteria (under Article 5, section 2, subsection c, point i)This could change after edits and formating that necessitated their summoning.
          2. The SOC must inform MCSG’s LB of the audit during the next LB meeting following the auditing decision.
    4. The SOC in conjunction with the President, the FAC, and student affairs advisors, shall organize the training program for new student organization leaders in the fall of each year.
    5. The SOC and the FAC shall collaborate on the following points:
      1. The SOC shall work collaboratively with the FAC on funding decisions.
    6. Membership
      1. Five (5) LB members including the chair will be assigned to the SOC.
      2. All SOC members will be assigned as liaisons to activeorgs and interest groups; each org and interest group will have one liaison.
      3. SOC Liaison role includes the following; sending out introductory emails to their specified organizations or interest group, attending at least one meeting for each organization each semester (if applicable,) and sending out check-in emails to those organizations or interest group.
    7. The SOC will coordinate the ‘James C. Hoppe Advisor of the Year Award’ nomination and selection in March of each year. The SOC will work with the AAC to coordinate the Advisor of The Year and Educator of the Year Award timeline and selection process.